Prepare web version

With toolsweb, you can automatically generate an HTML document of your annual report at the push of a button. If you wish, all your tables can be output in a single file or in a separate file.

The functions

Prepare web version

Define what should be done when creating the web version.

	Good to know
	The exported tables in your corporate design can be prepared directly for the online version of your report.

Web version

toolsweb automatically creates annual reports as HTML documents at the push of a button. In addition, the tables in the document can be formatted and output in one or more Excel workbooks.

	Warnung
	Content in the Word document with a significant file size can negatively affect the creation of the export.

Output folder

Specify the directory in which the documents are to be stored.

Document

The entire report is also created as an HTML document.

Defining the formatting

Specify how the formatting of your HTML file is to be exported.

CSS file

The formatting is stored in a CSS file.

HTML head

The formatting is stored in the head range of the HTML file.

Element Style

The formatting is stored directly in the content elements of the HTML document.

Tables

Do not export Excel file

No table export is performed and only the HTML document is created.

Export to an Excel workbook

The table export saves all tables, including the associated footnotes of your Word document, in a single Excel file. If an HTML document has also been created, a download link is automatically generated for each table in the HTML file.

Export to an Excel workbook and export to individual Excel workbooks

The table export saves all tables, including the associated footnotes of your Word document, both in individual Excel files and in a total Excel file. If an HTML document has also been created, a download link is automatically generated for each table in the HTML file.

Document

The entire report is output in HTML document(s). Depending on the selected page boundary option, further options are available for the HTML document: e.g. exporting page numbers or splitting the HTML document at certain header levels.

HTML title

Use this field to create a title for your HTML document(s). This will be displayed in the tab of your browser.

Page delimiter

In toolsweb, you have the option of incorporating page delimiters directly into your HTML documents. You can choose from the following options:

Adopt page limits

Transfer the height and width of the document pages in Word.

Adopt page limits in width only

Transfer the width of the document pages in Word.

Do not adopt page limits

The document page limits in Word will be completely ignored.

Options

Export page numbers

The current page number is displayed in the centre of the top margin of each page in the HTML document. If the page numbers have been customised using the ‘Start at’ option, this is ignored. The actual page numbers are always exported, starting at 1.

Adjust page margins to the table for oversize tables

The selected page boundary in the HTML document is dynamically extended if a table is too wide for the page. This only applies to tables in single-column sections.

Keep tables together on a multi-column page

Since the display of columns in HTML is not the same as in Word, it is possible that tables in multi-column sections may be split across the respective columns. This option can be used to prevent this.

page height and page width

These options allow you to additionally enlarge the transferred page boundaries should the space on the page in the HTML document be too small for the content.

Clean up

Special characters can be replaced or removed by selecting the appropriate option in the HTML export. It is also possible to delete paragraphs that have been assigned certain formats from the StyleGuide (with or without content) during export.

Options

Replace non-breaking spaces with single spaces

If you check this box, non-breaking spaces will be deleted and replaced with spaces. If you do not check this box, non-breaking spaces will be retained in the web export.

Replace non-breaking hyphens with en-space dashes

If you tick this box, protected dashes will be deleted and replaced with en-space dashes. If you do not tick the box, protected dashes will be retained in the web export.

Remove manual line breaks in tables

If you tick this box, manual line breaks will be removed from tables.

Remove native Word footnotes

If you tick this box, native footnotes will be removed from the HTML document.

Conditional hyphens

This setting allows you to specify how conditional hyphenations should be exported. If the layout of the Word report has multiple columns, we recommend using the ‘Replace All’ setting, as the text flow in the HTML document does not correspond to that in the Word document, which can cause visual problems.

Remove all

No conditional separations are exported from the document.

In body text, remove all and in tables, replace all

All conditional separations in tables are replaced with a special character that works like a conditional hyphen and is suitable for HTML. Conditional separations in body text are not exported.

Replace all

All conditional hyphens in the document will be replaced by an HTML-compatible special character that functions like a conditional hyphen.

	Good to know
	Tabs in body text are represented in the HTML document by a non-breaking space. Tabs that are included in a style, as in bullets, are not treated.

Styles

It is possible not to transfer paragraphs that are formatted with styles from the StyleGuide into the HTML document when creating the web export. This is only possible if the option ‘Apply page limit’ is not used.

Search

You can use the search field to search for the name of a style as well as for properties from the dropdown.

Delete empty paragraphs

All empty paragraphs in the Style will be deleted. A paragraph is also considered empty for the following elements: page break, column break, section break, invisible characters and invisible fields

Delete empty and filled paragraphs

If the option ‘Empty and filled paragraphs’ is selected, the content between two paragraph marks in filled paragraphs will be deleted during web export.

Do not delete

The paragraphs in the Style will not be changed.

Excel table structure

(Optional) Create general titles or automated subtitles for the tables. You can also select a graphic to be displayed as a logo on each worksheet.

Worksheet headings

Insert a general heading into all worksheets

Set a worksheet title that will be displayed on all worksheets in Excel.

Insert an individual worksheet title in Excel

Use the table title (if assigned with linktables) or the last heading before the table in the document as a subtitle in the export file.

Insert logo graphic

Decide whether you want to display a logo of your company on the first or on each Excel worksheet when exporting the table.

Table content

You can specify whether fonts and dummy lines should be adopted from Word tables. You can also determine how the number format should be exported to Excel.

Further table options

Ignore dummy rows

When exporting, ignores the rows that firesys requires in Word to design the table.

Adopt fonts

Adopts the fonts from the Word file when exporting to Excel.

Number format in Excel

Transfer numbers as ‘text’ (adopt content and formatting exactly)

When exporting, the number format is not adopted, the numbers are transferred as text and can no longer be calculated.

Adopt numbers without number format (no thousands separators)

The number format is adopted unformatted when exporting to Excel format. No thousands separators or decimal places are adopted.

Adopt the number format below

The number format is adopted for export to Excel format for calculations, including thousands and decimal separators.

Output format in Word

When exporting, you can determine how the number format of tables from Word should be defined.

Mark cells that are not recognised as numbers

Cells in tables that do not contain numbers are marked when the check mark is set during export.

Web export

After creating the web export, the Explorer automatically opens the directory specified in the wizard. This contains the following three folders:

Errors that occurred during the Excel export are listed in the ‘Readme’ file.

Report

The HTML documents of your report can be found here.

Images

This is where the exported images from your report are located.

Tables

This is where the exported tables from your report are located.

See also

Publish Word contents
Prepare contents for the export for the translator
The toolsxbrl functions

Further contents

→ firesys website
→ Customer area
→ YouTube