Export for translators

Prepare translation

With languagenumbers, clicking on “Prepare translation” creates a copy of the open document for translation (story or single document) that is optimized for use in translation programs. This automated process involves

• Resetting manual text formatting that is not required for the translation or could obstruct the work with a translation memory (non-breaking spaces, character formatting, highlights, letter spacing adjustments).
• Data in text and tables is “protected” so that it cannot be overwritten during the translation.
• All changes are accepted, which means that the highlighted changes are deleted in the export file.
• All language settings are adapted to the respective target language.

	Good to know
	Use the “Hide all number cells” firesys function when you want to send documents with confi-dential data to external partners (see “Hide all numbers”).

How to prepare your documents for translation:

• Create a folder in Windows Explorer where firesys should save the files that you want to send to the translator.
• Open the document that you wish to prepare for translation.
• Click on “Prepare translation” in the “Language and numeric format” group on the “*Content” tab. The firesys assistant opens to prepare the translation files.
• Select the previously created folder using “…” or create a new folder.
• Select the target language for the documents (for further information on the management and configuration of languages, see the settings in section “Apply number format”).
• If you are now in the master, you can select which stories you would like to prepare for translation and whether the master should also be prepared (this will adjust all connections for the stories in the newly generated master).
• Click “Prepare” to continue preparing the selected files for translation.

Video: Prepare translation

The explanation of the individual steps in detail

How to prepare your documents for translation:

Note: You can prepare your document(s) for export to a translator by removing all language-specific changes from the document, such as letter-spacing adjustments, change tracking, manual line breaks and anything else.

1. On the “*Publish” tab in the “Language and number format” group, click the “Prepare for translation” button.
   → The dialogue “Prepare translation” opens.

2. Select the output directory.

3. Select a language with the appropriate suffix for the target document.

4. Specify which stories are to be prepared, optionally with or without a Master document.

5. Click on the button “Prepare...” to start the process.
   → A dialogue appears.

6. Click on “Yes” if you want to save the document and prepare the translation.
   → When the process has stopped, a dialogue appears indicating that your document has been saved in the directory you specified.

7. Click “Close” to close the dialogue.

Apply number format

You can use firesys to prepare your business report for publication in different languages. In addition to the translation of the text contents, it is also important here to use the correct number format for the relevant language. In the general Word settings you can define which user-defined number format should be used for the languages to be translated into (for more information, see article Number format and translation in the data from Excel settings in Word).

Apply the number format to the selected object

Applies the language-specific number format that was set beforehand in the drop-down menu to the selected table in your document.

Apply number format to all objects

Applies the language-specific number format that was set beforehand in the drop-down menu to all tables that exist in the document.

Toggle right indent

The function aligns numbers to the decimal point if necessary. This is particularly recommended if the formatting of the changed table(s) was changed by a number format for another language that has a different structure.

See also

Publish Word contents
Prepare a web version in Word
The toolsxbrl functions

Further contents

→ firesys website
→ Customer area
→ YouTube