The layout check
An incorrect font size, a slight difference in the background shading of a table or an incorrect line boldness. The “Layout Check” function checks your files for formal design problems and detects such problems faster and in more detail than the human eye ever could. It also immediately pro-vides assistance with their correction.
The function
In the “*Publish” ribbon, in the "Layout and Wording" group, open the Layout Check task area via the “Layout Check” button.
The window consists of three elements:
Parameter
Here you define which elements should be checked and start the layout check (in the area 
in the above diagram). The following options are available:
- “Complete” performs a complete check of all categories.
- Under “Selection” you can choose from the following profiles for the check: Colours, typography, tables, editing, Federal Gazette. Further information on the individual profiles can be found under The Layout Check function „Check“
- Under “User defined” you select yourself what is to be checked.
If you want to run the layout check, click on “Start” afterwards. A progress dialog will appear, showing you how the selected setting is being executed. Afterwards the work area changes to the element “Result”.
Result
After checking, displays all elements in a list view that do not correspond to the default and could therefore be faulty.
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Good to know
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The results of the layout check are sorted according to their occurrence in the document. The first error found in the document is at the top of the list - the last error in the document at the bottom. |
The report that is now generated contains the following information:
Filter
Filters the results under the following element types:
Text: Shows results for text.
Tables: Shows results for tables.
Filters for punctuation / AutoCorrect: Shows results for punctuation / AutoCorrect.
General filter: Shows results that affect the document in general.
Exception filter: Shows all previously defined exceptions.
The filter includes a full-text search to search the results.
As exception
You can define deviations from the default setting that are really wanted as “exceptions”: Highlight an entry in the “Preview” column and click:
Select an entry in the list area of the “Layout Check” workspace and then click one of the buttons in the menu bar:
Add exception for this text
Use this button so that the relevant deviation from the defined layout standard is no longer iden-tified as an error for exactly this case, but is allowed as an exception. Example: You create an index at the end of your document and want the index to be in a smaller font type than the rest of the text.
Add exception for all occurrences
Use this button to ensure that the relevant deviation from the defined layout standard is no longer identified as an error in the entire document, but is allowed as an exception.
Example: You want to write a company or brand name (for example MyCompany) in upper case and therefore make it one point smaller for reasons of good typography. To ensure good typog-raphy, the name should be written one point smaller than the rest of the text. The smaller font size is then ignored as an error every time it appears in precisely this word.
Highlight
Highlights the elements which the Layout Check has found in the document in colour.
List of results
Lists all elements which were recorded by the Layout Check during the check. Click on an entry to to navigate to the relevant place in the document. This will highlight the paragraph.
Problem and solution suggestion
If you hover with the mouse over a problem, a tooltip appears with the problem and a suggested solution.
Remove error from the list
Removes the error from the list without rectifying the problem.
Exceptions
Lists the previously defined exceptions.
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Gut zu wissen
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You can also do a Layout Check for a selection in the report. |
The criteria of the layout check in the overview
The Layout Check examines your document in the following categories:
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Text/typographie |
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Tabellen |
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graphics |
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Punctuation/Autocorrection |
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Document general |
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Exceptions |
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The Layout Check function „Check“
At any time when you are in the “*Publish” menu, you can use the "Check" split button to access the preset layout check criteria. Select the desired category from the drop-down menu and the layout check will be performed immediately.
Case study: Checking a document with the Layout Check
You can use the Layout Check to check your document for errors according to individual criteria.
How to use the layout check in Word:
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Open the Layout check window via the “Layout check” button in the “Layout and wording” group on the “*Publish” tab.
→ The layout check task area opens and comprises three elements (Parameters/Results/Exceptions). -
Choose what should be checked in the “Parameters” group:
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“Complete” conducts a comprehensive review all categories.
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Under “Selection” you can choose from the following profiles for the check: colours, typography, tables, proofreading, Federal Gazette.
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“Complete” conducts a comprehensive review all categories.
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Click “Custom” to select what you want to check.
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Then click “Start” to carry out the Layout check.
→ The Layout check is carried out.
See also
The firesys layout functions
Align with baseline grid
Autocorrection
Letter Spacing and word spacing