The data object options in the Excel data manager

The Excel Data Manager offers you a quick overview of all connected Excel objects. All status information is displayed here in a list area. The Excel data manager also contains a menu area above the list area and a page area with additional functions, which also offers additional help content. When working with firesys, Excel contents can be connected to Word in different configurations (the so-called data object options). This data-object relationship defines the structural alignment of the individual Excel objects (for example, as a linked table element or data in a text object). You can already get an overview of the configuration of the individual Excel objects in the list view using symbols.

On the sample screen, a maximum configuration of all possible variants is prepared. The individual icons are then explained.

The data object options in the menu ribbon

Open source

Opens the Excel source file, displays the worksheet and marks the range selected in the list where the object originates.

Open folder

Opens the folder where the Excel source file is stored.

Reconnect

Changes the connection of an object (to another worksheet or file) or restores a broken connection.

Delete link

Removes the link to the Excel source. Tables are no longer displayed in the Excel Data Manager and can therefore no longer be updated.

	Good to know
	The “Delete link” option transforms data in text into normal text.

Change source

Change the name or location (path) of the Excel source file.

Edit title

Create or edit the title of the selected object to make it easier to find in the Excel data manager or by using the “Search” function. Assigned titles are transferred from toolsweb to Excel.

Edit comment

You can write “comments” on your Excel object to make it easier to find in the Excel Data Manager or by using the “Search” function.

	Good to know
	You can remove a comment or a title at any time by deleting the text that was entered and clicking on “OK”.

The data object options in the list view

	The data object options
	Lock object A list object can be locked and cannot be updated as a result. Single update The selected list object is ignored when the “Update all” function is performed and can only be updated with the “Update selection” function. My objects The selected list object is given the status "My object". Objects with this status can be updated separately by using the “My objects” function. Relative paths The selected list object receives a relative path, i.e. the path specification of the connected Excel workbooks refers to a storage location in relation to the current directory of the Word document. Good to know Relative paths can be switched on or off in the firesys settings in the tab "General".

	Good to know
	Avoid working on your Excel documents while Excel objects are being updated.

	The table options
	Table A complete table from an Excel file is located in the Word document. Table with manual layout A complete table from an Excel file is located in the Word document and was assigned a manual layout.

	The data in text options
	Data in text Contents from an Excel cell are displayed at the required position in the Word document. Data in text as absolute value Contents from an Excel cell are displayed as an absolute value at the required position in the Word document. This inserts the number as a pure number without sign. Data in text objects which will be set as an absolute value during the next update For an already existing data in text object, the “As absolute value” option was selected. During the next update, the element is displayed as a normal data in text object as an absolute value. Data in text objects which will no longer be set as an absolute value during the next update For a data in text objects, the “As absolute value” setting is removed. The next time the Excel data object is updated, the data in text object is displayed as a normal data in text object. Data in text objects with a different unit This icon indicates a data in text object for which a different unit was defined. Data in text objects which are set with a different unit during the next update This icon indicates that a different unit was added for an existing data in text object. During the next update, the element becomes a normal data in text object with a different unit. Data in text objects with a different unit which were processed since the last update This icon indicates that an existing data in text object with a different unit was processed since the last update. Data in text objects with a different unit that are no longer set with a different unit during the next update This icon indicates that an existing data in text object with a different unit was changed since the last save operation and the different unit was removed. During the next update, this element is displayed as a normal data in text object with a different unit. Data in text objects as an absolute value with a different unit This icon indicates that an existing data in text object with a different unit was set as an absolute value. Data in text objects which are set as an absolute value with a different unit during the next update This icon indicates that an existing data in text object was changed in such a way that it now contains a different unit and an absolute value. This change will be applied the next time it is saved. Data in text objects as an absolute value with a different unit which were processed since the last update This icon indicates that an existing data in text object with absolute values and a different unit was changed since it was last saved. Data in text objects with a different unit which are no longer set as absolute values with a different unit during the next update This icon indicates that an existing data in text object with a different unit and an absolute value was changed since it was last saved and the different unit and the “Absolute value” status was removed. During the next update, this element is displayed as a normal data in text object with a different unit.

	Different unit
	Operator Here you can select which mathematical operator you want to use for calculating the different unit. Factor For each calculation type, one of the specified factors - 1,000 (thousand), 1,000,000 (one million) and 1,000,000,000 (a billion) can be selected. Displayed decimal places You can define how many decimal places are displayed for your number.

	Good to know
	With divisions, the result is rounded up to the specified decimal place.

See also

An overview of the Excel data manager
The data object options in the Excel data manager
Update Excel contents
The list view in the Excel data manager

Further contents

→ firesys website
→ Customer area
→ YouTube