Align with baseline grid

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An overview of the functions

Align with baseline grid

Keyboard shortcut: Alt + R, A

Aligns the selected paragraph with the baseline grid (if its style is included in the list of styles to be aligned).

Align whole document

Aligns all document paragraphs with the baseline grid if their styles are included in the list of styles to be aligned.

Grid on/off

Shows and hides the baseline grid. In documents with a background, this is hidden automatically.

/ - space/+ space

With these buttons, you can manually align lines with the baseline grid.

The list

The list shows all styles which have the same or repeated line spacing as the “Standard” style. Select which style should be used for the alignment with the grid by ticking the box.

Align

Align with grid

“Align with grid” aligns the paragraph in which the cursor is currently located. Its style must be selected in the list. For more information, see “Align with baseline grid”.

Baseline grid

Shows/hides the baseline grid. In documents with a background, this is hidden automatically.

Options

Deselect

Deselects all styles currently aligned with the grid.

Filter

Selected styles

Shows all styles marked for alignment with the grid.

Deselected styles

Shows all styles not marked for alignment with the grid. The filtered styles can be searched with a full text search.

Margin top

Here you can set the point at which the baseline grid starts.

Align with baseline grid

The view of the baseline grid work area

The baseline grid helps you to align the lines in your document at an exact height, even if you have multiple columns and even if the text, tables or graphs have different line spacing. The lines are aligned with a grid, the so-called baseline grid:

• In the “*Publish” menu ribbon, in the “Typography” group, click on the “Typography functions” button. The task field will open.
• In the task field, select “Baseline grid”.

Please note the following points when working with the baseline grid:

• Only styles with fixed line heights (line height: “exact”) can be automatically aligned with the baseline grid. Styles with variable line heights (e.g. graphics, tables) cannot be included in the automatic alignment.
• Only lines that are assigned a style are automatically aligned with the baseline grid. You can select these styles in the default settings.

How to configure the baseline grid for automatically aligning text lines:

Margin top

Here you can set the point at which the baseline grid should start.

• Activate the grid and check the position.
• You can correct the alignment by using the arrow keys, if necessary.

	Good to know
	The baseline grid is only shown on the screen. If there is coloured highlighting in the report, it will not be shown in the report.

Align with baseline grid

On the “*Publish” menu ribbon in the “Typography” group, two options are available for aligning text with the baseline grid:

The active paragraph

• “Align with grid” aligns the paragraph in which the cursor is currently located. Its style must be selected in the settings for this purpose.

The entire document

• Click “Align entire document” to align the text of the entire Word document with the baseline grid regardless of the cursor’s position. Click “Yes” to confirm the prompt. Click “No” to cancel the alignment of your document with the baseline grid. Please note that it is only possible to include paragraphs whose styles have been selected in the typography functions for this purpose.
• Check the result by showing the baseline grid on the screen. In the “*Layout” menu ribbon in the “Typography” menu group, click on the “Grid on/off” menu.
• If the “Apply highlighting” option is enabled in the settings, the first sentence of each aligned paragraph is highlighted in “gold” (dark yellow).
• In order to remove the highlighting, click on the lower half of the “Typography functions” button and select “Remove baseline highlighting”.

	Good to know
	Aligning paragraphs with the baseline grid can change the line breaks in the text. For this reason, we recommend that you carefully check the finished document.

Manual alignment with baseline grid

You can align text with the baseline grid that does not have the same formatting or line spacing as the baseline grid; e.g. the first line of a footnote:

Click “– spacing” or “+ spacing” to move the paragraph where the cursor is positioned by 0.1 point up or down.

See also

An overview of the firesys layout functions
The layout check
AutoCorrect
Letter and word spacing

Further contents

→ firesys website
→ Customer area
→ YouTube